Office & Finance Coordinator

Who we are — and why it matters

At SOLID Spaces, we create more than events. We set the stage for business people to truly connect and co-inspire the future.

Our premium venues host corporate gatherings and private celebrations that are curated down to the last detail with elegance, intention, and character.

We believe in meaningful experiences: where design meets purpose, where hospitality meets precision. Βehind that experience is a compact, committed team that works with clarity and heart. We don’t do “fancy.” We do finesse.

If you find satisfaction in the well-organized, the well-executed and the well-designed you might already be one of us.

The role — and why it’s essential

We’re looking for an Office & Finance Coordinator — someone who will become the quiet force behind our everyday operations. You’ll work closely with SOLID’s two founders, providing hands-on support across office logistics and financial processes.

You won’t just “assist” — you’ll enable. You’ll help create the conditions that allow the rest of the team to shine.

Here’s what that looks like:

Smooth Operations — because of you

• You manage the rhythms of the office: from supplies to systems, from schedules to follow-ups.
• You support the team in setting up meetings, presentations, and events — ensuring they begin with calm, structure, and clarity.
• You anticipate needs before they arise. You notice. You prevent. You refine.

Communication with intent

• You’re often the first voice clients and strategic partners hear — on the phone, over email, or in person.
• You respond with professionalism, warmth, and discretion.
• You spot friction points or information gaps — and quietly resolve them.

Numbers that make sense

• You handle invoicing, expenses, financial entries, and documentation with accuracy and structure.
• You work with our ERP system (ideally Pylon), generating reports and supporting key decision-making.
• You ensure our financial picture is clean, current, and reliable.

You sense problems — and solve them — before they exist

• You bring awareness. You keep things from falling through the cracks.
• You reduce friction, free up mental space, and allow others to focus on their zone of excellence.
• You’re a stabilizer. A filter. A source of clarity.

You’re close to the decisions — and part of them

• You collaborate directly with the founders — your input matters.
• You don’t sit in the background. You hold things together.

What we need from you — and why it matters

A degree in Business, Finance, Administration or related field

Because understanding the fundamentals of structure, finance, and operations helps you make better everyday decisions — especially in a small, agile team.

1–2 years of relevant experience in office coordination or finance

Because we want you to have faced real-life operational challenges — and know how to bring order to them calmly.

Experience with ERP systems (ideally Pylon)

Because this is not just a support role. You’ll be hands-on in financial tracking, and we value accuracy, autonomy, and efficiency.

Comfort with Excel and digital tools

Because clear spreadsheets, tidy folders, and up-to-date files save time, energy, and mistakes.

An organized mind and a proactive spirit

Because the person who notices what’s missing — and acts on it — is invaluable in our day-to-day.

Professionalism, discretion and consistency

Because you’ll handle sensitive data and client-facing communication. We want to trust how you represent us.

A calm, adaptive mindset

Because no two days are the same here — and that’s part of the joy. You’ll need to move with rhythm, not rigidity.

Fluency in Greek and English

Because our partners, clients and collaborators speak both — and we want to sound like ourselves in any language.

What we offer

• A premium working environment — minimalist, elegant, intentional
• Daily collaboration with founders and leadership
• Space to contribute, grow, and shape your role
• A culture of trust, clarity and quiet excellence
• A compensation package based on experience and value

If this sounds like your kind of pace, presence and purpose — we’d love to meet you.